African Conferences & Incentives

   African Conferences & Incentives (ACI) is in essence a microcosm of the travel and conference industry, with the ability to offer the full spectrum of services required for comprehensive conference and event management, including related travel and tour services. ACI believes in offering a high standard of service and thus has chosen its suppliers and business associates carefully based on this ethic, to ensure that clients and attendees enjoy a consistently high level of quality and cost-effective service.   ACI provides hands-on involvement from the inception to conclusion of any event and is equipped to handle the comprehensive administration throughout, thereby freeing the organizing committee to focus on the programme content.   The range of services we offer include:   Ø         Preparation of bid proposals and detailed budgets Ø         Responsibilty for the financial management of the event including collection of all monies Ø         Venue selection, tariff negotiation and overseeing all venue arrangements Ø         Close client liaison including attendance at all committee meetings Ø         Co-ordination and implementation of marketing in conjunction with organising committee Ø         Liaison with and co-ordination of the various service providers to ensure service delivery Ø         Set up and administration of a dedicated conference website Ø         Oversee and manage the entire registration process before and during the event Ø         Provision of an on-line registration/reservation system with secure payment facility Ø         Abstract submission facility and comprehensive database reporting Ø         Delegate liaison regarding their registration and travel requirements Ø         Liaison with speakers and VIPs and assistance with their travel arranegements Ø         Correspondence with sponsors and administration of sponsorships Ø         Management of exhibition and overseeing the set-up of the exhibition Ø         Appointment of a preferred airline, flight quotations and bookings at best available fares Ø         Co-ordination of all transport and transfer requirements Ø         Negotiation of best possible rates with a range of hotels and management of all bookings Ø         Supply, branding and delivery of all conference materials and gifts Ø         Assistance with layout, production and printing of conference programme and advertising materials Ø         Event management, administration and registration on-site during the event Ø         Facilitation of pre- and post-tours including technical or specialised tours Ø         Arranging all aspects of social functions, i.e.welcome reception, speakers' dinner, gala banquet, etc. Ø         Operation of fully-escorted accompanying person's programme   Fees are subject to negotiation and discussion with the organising committee, according to the level of services to be rendered.
   In conclusion, African Conferences & Incentives is strategically well placed to offer an in-house all-round service in the specialised field of conference organizing and we welcome the opportunity to discuss your event requirements with you. 
  The African Conferences & Incentives Team

Three international conferences successfully organised in the past 4 months! We dealt with all aspects of the conference logistics including venue, on-line registration, special functions, on-site management of the events plus add-on services including delegate travel and accommodation arrangements.